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How To Add Alt Text To Images In Word

How to Add Alt Text to Images in Word

Adding alt text to images within a Word document is an important aspect of making the document accessible to users with visual impairments. Alt text provides a textual description of the image, allowing people with visual disabilities to understand the content of an image. Here’s how to add alt text to images in Word:

Step 1: Click on the image that you want to add alt text to.

Step 2: Go to the “Format” tab and select “Alt Text” from the “Accessibility” tools.

Step 3: In the “Alt Text” pane, enter a descriptive text for the image.

Step 4: You can also add a title for the image in the “Title” field, which will appear when the user hovers over the image.

Step 5: Click “Close” to save the changes.

It’s important to remember that the alt text should be descriptive, but concise. It should provide a clear understanding of the image and its purpose, but not be too long or too wordy. Adding alt text to images in Word is a simple but important step towards making your documents accessible to all users.

In addition, it’s important to note that you should always use descriptive filenames for the images that you insert into your Word document, as these filenames also play a role in making the document accessible. In general, use clear, descriptive filenames that accurately reflect the content of the image. Avoid using generic filenames like “image001” or “picture1”, as these don’t provide any useful information to users who rely on screen readers.

By following these simple steps, you can make your Word documents accessible to a wider audience and provide a better user experience for users with visual impairments.

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