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How To Edit Alt Text In Word

How to Edit Alt Text in Word: A Step-by-Step Guide

Alternative text or alt text is a crucial element for accessibility in digital documents. It is used to describe non-textual elements, such as images and graphics, to assistive technology like screen readers. Microsoft Word allows users to add alt text to images and other objects in a document, making it accessible to people with visual impairments. In this guide, we will show you how to edit alt text in Word easily.

Step 1: Select the Image

To edit alt text in Word, first, you need to select the image or graphic you want to add or change the alt text for. Double-click on the image, and the Format tab will appear on the ribbon. Here you will find the “Alt Text” option nestled among the editing tools.

Step 2: Open Alt Text Pane

Click on the “Alt Text” option in the Format tab, and the Alt Text pane will open on the right side of the screen. The pane will display the current alt text for the image, and you can edit it in the text field. You can also add new alt text by typing directly into the text field.

Step 3: Add Descriptive Alt Text

When editing or adding alt text, it’s essential to include descriptive text that accurately describes the image. For example, if you have a picture of a dog, don’t just add the text “dog.” Instead, describe the dog breed, color, and any other relevant details.

Conclusion

Adding and editing alt text in Word is a straightforward process. It only takes a few clicks and a little descriptive writing. By including descriptive alt text in your digital documents, you ensure that they are accessible to everyone, including those with visual impairments. By following the steps outlined above, you will be able to edit alt text in Word and make your documents more accessible to everyone without any hassle.

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